Be Ready Before Enrollment Opens. Fill Every Spot.
Camp season moves fast. BeAKid gives directors the tools to open registration, manage payments, communicate with families, and track every camper, all before the rush hits and while there is still time to fill every spot.
Everything Your Camp Needs Before Enrollment Opens
Somewhere on your desktop right now there's a file called Camp_Roster_FINAL_v4.xlsx, and you're not entirely sure it's the final one. There's a v3 that someone else edited, a copy in your email, and a version your session lead printed on Tuesday that's already out of date.
That's the invisible workload of running a camp on disconnected tools: not the work of running camp, the work of keeping track of the work, reconciling versions, chasing the current number, making sure the roster in your hand matches the one at the gate. And camp doesn't give you slack to absorb it. Your enrollment window opens once a year. The hours you lose to version control in March are hours you don't get back before the season fills.
BeAKid closes the gaps. One live roster everyone works from, updated in real time, so the list at the gate is the list in the office, and you spend your season running camp instead of chasing the right version of a spreadsheet.
Fast enrollment for families. Real-time tracking for directors.
Parents register in under five minutes on any device. Camp directors see every enrollment, every payment, and every waitlist status in real time, from the moment registration opens.
Automated billing from first deposit to final balance
Set up deposit structures, payment plans, and automated billing through Stripe, ensuring revenue comes in on schedule and your business office is not chasing outstanding balances during your busiest season.
Keep your entire camp structure organized and easy to manage
Manage group assignments, track rosters by session and age group, and assign staff to programs across your entire camp operation.
We don't just manage your camp, we fill it
BeAKid's parent-facing marketplace has sent 40,000+ referrals to programs. When families search for camps in your area, BeAKid puts your program in front of them, before they find a competitor.
Run one enrollment cycle on BeAKid. If it isn't easier than what you use today, we move you back, for free.
No contracts. No setup fee. Month to month, cancel anytime. Most programs run BeAKid alongside their current system for one cycle, then switch for good.
- ✓Free migration: we import your families, classes and balances$500 value
- ✓Free widget install on your own website$250 value
- ✓Free marketplace listing: 40,000+ referrals sent to programsongoing
- ✓Onboarding call with a real person, same weekincluded
- ✓Free demo account, no time limit: explore before you commitincluded
Open Enrollment Before Your Competitors Do
The camps that fill first are the ones families find easiest to register for. BeAKid's online registration system removes every point of friction, for families and for your staff.
Parents complete registration in under five minutes on any device. They receive automatic confirmation, payment is processed, and they have immediate access to all camp information through the parent portal.
- Registration completion in under 5 minutes on any device
- Session-based registration for multiple camp types and age groups
- Waitlist management for high-demand sessions, with private, time-limited invitations
- Custom forms for health information, waivers, and emergency contacts
- Real-time enrollment dashboard
- Parent portal: all information, communication, and documents in one place
- Deposit collection at registration via Stripe
- Flexible payment plan options
- Automated balance billing and reminder schedule
- Revenue tracking and financial reporting in real time
- QuickBooks integration for accounting workflows
Automated From Deposit to Final Balance
Camp billing is complex: deposits, payment plans, balance reminders, and last-minute registrations. BeAKid handles all of it automatically through Stripe.
Set up your deposit structure, payment plan options, and billing schedule once. BeAKid processes payments, sends reminders, and tracks balances so your team is focused on running the program during the weeks that matter most.
Organized Before Day One
Getting campers into the right groups and staff into the right roles before the first day of camp is one of the most demanding tasks a director manages. BeAKid gives you the tools to do it clearly and efficiently.
- Session-based group and roster management
- Staff assignment and scheduling
- Check in/out functionality
- Attendance tracking
- Direct messaging and announcements to enrolled families
- Automated payment and schedule reminders
- Parent portal: centralized program information and communication
- Photo and memory sharing
Keep Families Informed All Season
Camp parents have questions, and during the season those questions come in fast. BeAKid's communication tools let directors send updates, announcements, and reminders directly through the platform.
Everything lives in the parent portal: schedules, forms, payment history, and all communication from your team.
Know How Your Season Is Performing
Real-time visibility into every session so you can act while there is still time to fill it.
- Real-time enrollment and attendance tracking
- Revenue and payment reporting
- Session-level performance comparison
- Family engagement metrics
- See parent feedback in real time as it arrives
Why Camp Directors Are Choosing BeAKid
The camp management software market is dominated by legacy platforms, UltraCamp, CampBrain, and ACTIVE Network, built for overnight residential programs. They are functional for what they were designed for. But the majority of camps today, day camps, sports camps, enrichment camps, and multi-format operators, are using software that was not built for how they actually run.
BeAKid was built for modern camp operations: fast enrollment windows, parent expectations for digital-first experiences, and a need for operational tools that work for every camp type. And it does something UltraCamp, CampBrain, and ACTIVE Network do not do: BeAKid actively drives new families to your camp through its parent-facing marketplace.
What program operators say
“BeAKid has all of my parents' reviews on a timeline so I can see exactly what my customers' experience is.”
“The process of adding our camps by week was simple. And parents found enrollment easy too. I highly recommend this product; it's reliable and responsive!”
“Registration for parents is very easy, and once they create an account, all communication and information lives in the parent portal. For me as an administrator, I love being able to offer different payment options.”
Frequently asked questions
Does BeAKid work for day camps, not just overnight camps?
Yes. Most legacy camp management software was designed for overnight residential programs. BeAKid was built for every camp type: day camps, overnight camps, sports camps, enrichment camps, and multi-format operators.
How early should we set up BeAKid before our enrollment window opens?
The sooner, the better. BeAKid is built to get your program up and running quickly. We recommend having registration live well before your enrollment window opens so you have time to review the parent experience before the season rush.
Can BeAKid handle waitlists and session-based registration?
Yes. BeAKid supports waitlist management for high-demand sessions, as well as session-based registration for camps running multiple programs simultaneously. The waitlist feature allows you to send private invitations to waitlist participants with a time limit for accepting.
How does BeAKid handle parent communication during camp season?
All parent communication happens through BeAKid: announcements, payment reminders, schedule updates, and direct messages. Everything is logged and accessible to families through the parent portal.
Can we manage multiple camp types or locations from one account?
Yes. BeAKid is built for operators running multiple sessions, program types, or locations from one account.
Is there a contract or long-term commitment required?
No contracts. Month to month.
Don't Wait Until Enrollment Opens to Get Organized
The camps that fill fastest are the ones that are ready first. Get BeAKid set up before your enrollment window opens and start the season with a full roster, not a to-do list. No contracts. If it isn’t easier, we move you back for free.